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| Toronto Ladies Tennis League - By-Laws |
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| 1 | This League shall be known as the Toronto Ladies Tennis League. |
| 2 | Meetings |
| Special Meetings: Special Meetings: shall be called by the Executive as required OR within fifteen (15) days of receipt of a written request from 20% of the Member Clubs. |
| Quorums: Quorums: at all Annual General Meetings and Special General Meetings shall be one third (1/3) of the Member Clubs. |
| Notice of Meeting: notice of every general meeting whether Annual or Special stating place, date, hour and the business to be transacted shall be mailed to every Team Captain at least fourteen (14) days prior to any such meeting. A copy of the previous Annual General Meeting minutes will be sent with the notice of the Annual General Meeting. If any changes are to be considered in the Playing Rules or the By-Laws, a copy of these will be included. |
| Annual General Meeting: shall be held between March 1 and March 31 of each year. |
| Voting: At an Annual or Special General Meeting, each team in attendance shall have one (1) vote, where matters pertaining to the Toronto Ladies Tennis League in general are concerned, but where items concerning only Evening Division Clubs are concerned only Member Clubs of the Evening Division may vote and similarly for the Day Division Clubs. In order for a vote to be accepted, each team voting must have an individual representative present at the Meeting to cast that team’s vote. |
| 3 | Executive: shall consist of the following officers: President, Vice President, Treasurer, Day Secretary, Evening Secretary, Social Secretary. These officers shall be elected for a two (2) year term at the Annual General Meeting. The President, Treasurer, and Day Secretary to be elected in even years; the Vice President, Evening Secretary, and Social Secretary in odd years.
If the President’s office becomes vacant before the expiration of her term a member of the current Executive will assume the President’s duties. If for any reason any other office becomes vacant then the Executive must appoint another TLTL member to fill the vacancy within twenty-one (21) days. These appointments will be in effect until the next Annual General Meeting. |
| 4 | Duties of Officers |
| President: To preside at all meetings of the League. To supervise and conduct all League operations. To cast tie-breaking votes at all meetings. |
| Vice President: To assist the President. To organize Ladies Day at the Canadian Open. Other duties as assigned. |
| Treasurer: To prepare an annual budget and make disbursements within the approved budget. To keep the financial accounts of the League. To ensure that all cheques have two (2) signatures. To present financial reports at Executive and General Meetings. To arrange for an annual independent financial review by a person agreed upon by the Executive. |
| Evening and Day Secretaries:
To provide each team captain with entry forms and all necessary League information before, during and after the playing season. To maintain a full and accurate record of League playing results. To be responsible for the collecting, engraving and buying of all trophies to be presented at the Annual Banquet. |
| Social Secretary: To plan, organize and run all social activities of the League. |
| General Rules |
| 5 | Changes: any change or addition to the Playing Rules and/or By-Laws of the League proposed or recommended, must be in the form of a Notice of Motion. Such notices of motion must be received by the President not later than December 31 of each year, in writing, and must be circulated to the membership with the notice of the Annual General Meeting and consequently voted on at the March Annual General Meeting. |
| 6 | Playing Season: the season will not commence before the last Monday in April. If members or League Clubs show any interest in an extended summer League or tournament play, the President and the Vice President should make every effort to organize such a schedule or event. |
| 7 | Nominations for Election: a Nominating Committee of two (2) will be selected by the President at the Annual Banquet. |
| Duties of the Nominating Committee: to ensure a full slate of committee members for election at the next Annual General Meeting. Nominations will be accepted from the floor at the AGM. However, a nominee must be present or have sent a letter of acceptance. Any TLTL member may run for the Executive but the position of President can only be held by a previous member of the Executive. |
| 8 | Executive Meetings: shall be called by the President and there shall be a minimum of three (3) per year. Quorum at such meetings will be three (3) out of six (6). |
| 9 | Financial Year: The financial year of the League shall end on the 31st day of December in each year. |
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| Amended March 7, 2005 |
